NCEF Resource List: Preventive Maintenance of School Buildings
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Information on how to maximize the useful life of school buildings through preventive maintenance, compiled by the National Clearinghouse for Educational Facilities.

References to Books and Other Media

EPA: Healthy School Environments Assessment Tool, Version 2[HealthySEAT]
(U.S. Environmental Protection Agency, 2012)
U. S. Environmental Protection Agency's second version of a free software tool that helps school districts evaluate and manage their school facilities for key environmental, safety, and health issues. HealthySEAT is designed to be customized and used by district-level staff to conduct voluntary self-assessments of their school facilities and to track and manage information on environmental conditions school by school. EPA has also included critical elements of all of its regulatory and voluntary programs for schools, as well as web links to more detailed information. Enhancements for Version 2 include user-defined custom checklists, custom notification letters, additional and updated reports and forms, new navigation improvements, e-mail functionality, changes in terminology, and additional documentation.

Operational Guidelines for Educational Facilities: Custodial, third edition
Bigger, Alan S. editor
(APPA, 2012)
Addresses topics including: the cost of cleaning, sustainability, determining APPA Levels of Cleanliness in buildings, and scientific measurement of cleanliness. Special sections address the cleaning of residence halls and healthcare facilities. In addition to the cleaning operations of four-year institutions, solutions for public and private K-12 facilities as well as vocational, trade, and community colleges are covered. 356p

Facility Maintenance and Repair Cost Reference 2011-12
(Whitestone Research, Nov 2011)
Provides detailed maintenance and repair costs for 75 building and utility types in all major U.S., Canadian, and international areas. Data is included for over 1,600 building components, over 30 trades, and more than 4,500 maintenance tasks. 688p

College of Central Florida Facilities Deferred Maintenance Guide. Adobe PDF
(College of Central Florida, Ocala , Mar 2011)
Details in a building-by-building format the current status of deferred maintenance at this College's campuses, including recent and planned upgrades, as well as deficient systems. 11p.

References to Journal Articles

Q&A: Maintenance and Operations, 21st-Century Style
Kopochinski, Lisa
School Construction News; , 1p ; Apr 2012
Interview with Ken Wertz, director of maintenance and operations of the Sharon Public Schools District in Massachusetts and president of the Massachusetts Facilities Administrators Associations, who discusses maintenance and operations challenges with older school buildings, energy efficiency, and preventive maintenance strategies.

A Wrench in the Works
Fickes, Michael
School Planning and Management; , p26-28 ; Mar 2012
Discusses mechanical system maintenance, including conducting assessments that identify various maintenance needs such as recommissioning, carrying out inspections as well as preventive and corrective maintenance, and retraining maintenance technicians.

Maintaining Sustainability for Green Schools.
Kennedy, Mike
American School and University; Oct 2011
To achieve sustainability in facilities, schools and universities need to establish an effective maintenance program that will help most facilities operate efficiently and last longer. Describes making a maintenance plan and collecting building data.

A Pending Disaster.
Moore, Deborah
School Planning and Management; v50 n8 , p6 ; Aug 2011
Quotes statistics on excess deferred maintenance of schools and warns against disastrous results if maintenance is not properly funded.

Toward a Philosophy of School Maintenance: Taking a Proactive Approach.
Moore, J.P.
School Planning and Management; v50 n8 , p23,24 ; Aug 2011
Emphasizes the role of school building maintenance in promoting education and protecting the community's investment. Preventive and proactive maintenance are discussed, as well as the link between properly maintained facilities and learning.

What Constitutes Maintenance?
Becker, Thomas
Facilities Manager; v27 n4 , p14-17 ; Jul-Aug 2011
Documents philosophy of best use of maintenace staff and equipment to achieve goals of preventing a physical plant from becoming a liability. Building inventory must maintain ability to function as intended, remain safe and legal, and have a life perpetuated to the greatest extent possible.

Stretching Energy Dollars for Healthy Schools.
Angerame, Timothy
American School and University; v83 n10 , p28-31 ; Jun 2011
Introduces comprehensive monitoring-based commissioning (MBCx), a process to ensure that all building systems are "in tune." Its three components are: permanent energy information systems and diagnostic tools at the whole-building and sub-system level, retro-commissioning based on the data this generates, and ongoing commissioning that ensures efficient building operations and measurement-based savings accounting. Particular attention is given to the importance to a well-maintained chiller.

Maintenance Needs.
Errickson, Paul
American School and University; v83 n8 , p24,26,-28 ; May 2011
Demonstrates that life-cycle cost value practices lead to reduced maintenance because of use of superior materials and the ability to anticipate a schedule and costs of major repairs and maintenance.

Construction Trends.
Kennedy, Mike
American School and University; v83 n9 , p16-18,20,22.23 ; May 2011
Discusses a slight overall decline in student enrollment beginning in the 2007, even while some regions still experience growth. Districts with funding available are focusing on maintenance and renovation projects, since new classrooms are not needed. In some cases, instructional space was recently constructed that is already not needed.

Security: A Matter of Performance. [Door Hardware: Focus on Security]
Westerkamp, Thomas
Maintenance Solutions; v19 n5 , p27,28 ; May 2011
Advises on door maintenance, listing the parts of a door assembly in need of preventive maintenance, typical problems that prevent proper door function, lock maintenance, and electronic door access.

Proactive Maintenance.
Cook, Richard; Stieve, Douglas
School Planning and Management; v50 n3 , p41,42,44,45 ; Mar 2011
Encourages and gives guidelines for proactive roof maintenance. Biannual inspections and routine maintenance will extend the life expectancy of the roofing system. A management plan is included, with topics such as use of high quality materials and adding insulation, and use of a roofing consultant.

Infrared Imaging: Tracking the Evolution.
Sirmans, David
Maintenance Solutions; v19 n3 , p13,14 ; Mar 2011
Discusses the evolution of infrared detection of facilities issues, with a rapid progress to less expensive, smaller, lighter, and more technologically advanced machines. It is now possible, even advisable, to train in-house staff on the use of this technology, rather than to hire outside contractors.



Due to lack of funding, the National Clearinghouse for Educational Facilities is currently available only as an archived site. As of September 1, 2012 no new content will be added or updates made. We regret the need to take such steps, but should funding become available, we look forward to reinvigorating NCEF and providing this valuable resource to the educational facilities community.

If you have questions or are an organization or company wishing to support the continued operation of this industry recognized resource please contact Institute President Henry Green (, 202-289-7800).