NCEF Resource List: Administrative Spaces in Schools
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ADMINISTRATIVE SPACES IN SCHOOLS

Information on the planning and design of school and university administrative spaces, compiled by the National Clearinghouse for Educational Facilities.


References to Books and Other Media

School Bus Maintenance Facility Planner.
(North Carolina Dept. of Public Instruction, Raleigh , Sep 2003)
Advises on the planning, design, and furnishing of school bus maintenance facilities. National, international, and local building codes are cited. The appendix offers floor plans for small, medium, and large school system bus facilities. 70p.

Design Standards for Elementary, Middle/Junior High, and High School Counseling Facilities.
Booher, Carrie Ann Colvin
(Dissertation, University of Georgia, Athens , Aug 2001)
This study sought to increase the knowledge base in the area of the facility needs of school counselors. School conselors were surveyed regarding their perceptions about actual and ideal counseling facilities. The School Counseling Facility Survey was developed from a review of the school counseling and facility literature. Counselors responses were compared across the variables: age of the building, level of facility satisfaction, level of job satisfaction, academic level of the students served, and the type of community. Design standards included counselor-identified design items for counseling offices, reception areas, conference rooms, playrooms, career/college rooms, storage areas, and the location of the counseling facility. 517p.
Report NO: 3025250

TO ORDER: http://disexpress.umi.com/dxweb

LAUSD's Business Services Center. An Investigative Report. Adobe PDF
Armoudian, Maria
(Sacramento, Joint Legislative Audit Committee of the California State Legislature , 1999)
An investigative report examines the Los Angeles Unified School District's (LAUSD) attempt to obtain emergency funding, following the Los Angeles earthquake, for its abandoned Business Services Center (BSC). It examines the LAUSD's declaration of emergency and the pursuit of emergency funds, the district's search for replacement office space, its evacuation and move into the IBM Towers, and the retention of outside consultants for the pursuit of additional emergency funds. The report reveals that the Federal Emergency Management Fund discovered no identifiable earthquake damage and the denial of the district participating in the Hazard Mitigation Grant Program and its subsequent acceptance of the Grant Acceleration Program. 36p.

References to Journal Articles

Portland Community College’s Downtown Center.
Ezarik, Melissa
University Business; Mar 2011
Discusses the renovation of an historic building in downtown Portland that brings together Portland Community College (Ore.) administrators. The four-story, 44,000-square-foot building houses five departments; a multipurpose room could serve as a classroom. Current or new prospective students can walk in and register.

Safer School Office Designs.
Dorn, Michael S.
School Planning and Management; v50 n1 , p.9 ; Jan 2011
Suggestions for design features that can make a difference in addressing an aggressive person in the main office area.

Rutt Academic Center.
Design Cost Data; v54 n1 , p34,35 ; Jan-Feb 2010
Profiles this building that integrates classrooms and central offices for the Lancaster Mennonite School System, as well as providing a gateway and security barrier for the campus. Building statistics, a list of the project participants, cost details, plans, and photographs are included.

California's Valedictorian. Adobe PDF
Fentress, Curtis; Gidez, Greg; Bauman, Free; Popowski, Matt; Dickerhoff, Darryl; Webster, Tom
High Performing Buildings; , p28-40,42-44,46-48,50 ; Fall 2009
This California Department of Education headquarters features LEED Gold certification an 110 sustainability strategies. These include underfloor air distribution, photovoltaics, daylighting, occupancy sensors, and low-VOC interior products.

Administrative Areas/Offices.
American School and University; v81 n13 , p49-53 ; Aug 2009
Profiles five administrative office areas selected for the 2009 American School and University Magazine Education Interiors Showcase. The projects were chosen for their ability to integrate current and future technology, innovative use of materials, life-cycle cost versus first cost, timelessness, safety and security, clarity of design concept, and accommodation of an enhanced educational mission. Photographs and project statistics accompany a brief description of each project.

Office Space.
Day, C. William
American School and University; v81 n10 , p28-31 ; May 2009
Advises on re-design of the school administrative area to emulate similar spaces in the public sector. The office must provide robust data network and communications technology for every workspace, technology for digital creation and storage of documents, more collaborative space, and less individual office space.

Building Blueprints: Administrative/Office Space.
McGown, Michelle; Jackson, Keegan; Baldridge, Jennifer
School Planning and Management; v47 n11 , p52,53 ; Nov 2008
Advises on creation of school administrative spaces that are secure, illustrate a desirable environmental culture, and encourage collaboration.

Administrative Areas/Offices.
American School and University; v80 n13 , p54,55 ; Aug 2008
Describes administrative offices at the Comal Independent School District and Texas Tech University that were recognized in the American School and University Magazine's Educational Interiors Showcase. The projects were selected for their sustainability, character, long-term appropriateness of materials and colors, innovation, adaptability, collaborative spaces, and safety. Photographs and project statistics accompany a brief description of each project.

No Room in the In-Box.
Sturgeon, Julie
College Planning and Management; v11 n3 , p37,38,40 ; Mar 2008
Reviews current design and equipment considerations for campus post offices, where letter volume has declined, but package volume has greatly increased.

Design for a New Generation: Trends for Student Organization Suites.
Payne, Lawrence
The Bulletin; v75 n6 ; Nov 2007
Discusses design considerations for student organization suites, including design that aligns with the ethos of the institution, flexibility to accommodate changing student cultures, creating a "home" for students, encouragement of collaboration, and provision of adequate organization resource and storage components.

Administrative Areas/Offices.
American School and University; v79 n13 , p62 ; Aug 2007
Profiles the University of Dubuque's Charles and Roma Myers Center. This renovation of the University's 1906 main building recreates historical features lost in a 1980's renovation. Photographs and building statistics accompany a brief description of the project.

Facility Focus: Adminsitrative Offices.
College Planning and Management; v10 n7 , p46-48 ; Jul 2007
Profiles new administrative buildings at SUNY Albany, the University of Delaware, and Worcester Polytechnic Institute. The buildings are noted for their signature architecture, reuse of historic structures, and/or improvement of campus design and land use.

Greening the Office.
Rise, Jim
College Planning and Management; v10 n7 , p41,42,44,45 ; Jul 2007
Reviews ways that campus business offices can save paper, consolidate office equipment, and recycle printer cartridges. Recycling tips for furnishings and supplies, as well as the advantages of recycled paper are also discussed.

Lounge Acts.
NEA Today; v25 n2 , p38,39 ; Oct 2006
Profiles four school staff lounges deemed comfortable and relaxing by their users, with suggestions for creating or renovating a staff lounge.

Administrative Areas/Offices.
American School and University; v78 n13 , p62-64 ; Aug 2006
Presents three higher education administrative facilities selected for the American School & University 2006 Educational Interiors Showcase. The projects were chosen for their creative renovations and use of existing conditions, engaging and delightful spaces, use of natural light and sustainable materials, technology integration, functionality, and flexibility. Building statistics, a list of project participants, and photographs are included.

Managing Your Documents.
Kollie, Ellen
College Planning and Management; v9 n4 , p21,22,24 ; Apr 2006
Advises on aspects of printing and electronic document storage that can save space, expedite procedures and access to documents, increase security, and improve disaster recovery. A list of ten questions to consider when selecting a document printing and storage system is included.

Presidential Seal of Approval.
Sturgeon, Julie
College Planning and Management; v9 n4 , p16,18 ; Apr 2006
Advises on the selection of furniture for administrative offices, emphasizing functionality and ergonomic arrangement in private offices. More expensive, upscale appearances should be reserved for areas most visible to the public, or in places where image counts most.

New Options for Campus Offices.
Fisher, Thomas
Chronicle of Higher Education; , pB29 ; Mar 25, 2006
Encourages higher education institutions to follow the corporate example of creating flexible faculty and staff workspaces to conserve space, maximize their investment in space-liberating technology, and lower the number of dedicated offices.

The Effects of Interior Design on Communication and Impressions of a Counselor in a Counseling Room
Miwa, Yoshiko; Hanyu, Kazunori
Environment and Behavior; v38 n4 , p484-502 ; 2006
This study aimed to investigate effects of the interior design of a counseling room on participants' self-disclosure and impressions of a counselor. The authors examined the effects of lighting and decorations. It tested four conditions crossing decorations (with or without home-like decorations) and type of lighting (bright or dim). Eighty undergraduate students (clients) were randomly assigned to one of the conditions and individually underwent a structured interview with an interviewer (a counselor) and then completed a questionnaire. The results showed that dim lighting yielded more pleasant and relaxed feelings, more favorable impressions of the interviewer, and more self-disclosure than did the bright lighting. However, the authors found no predominant pattern of the decorations. Thus, the pleasant and relaxed feelings related to dim lighting may well enhance the perceived attractiveness of a counselor and self-disclosure from clients. The results imply that interior design could influence communication and other relationships in counseling rooms. {Authors' abstract]

Adminsitrative Areas/Offices.
American School and University; v77 n13 , p59-63 ; Aug 2005
Presents four higher education administrative areas selected for the American School & University 2005 Educational Interiors Showcase. The projects were selected for their functionality, sustainability, craftsmanship, cost-effectiveness, and community connection. Building statistics, designer information, and photographs are included.

Offices on Campus.
Fink, Ira
Facilities Manager; v21 n2 , p23-28,32-36 ; Mar-Apr 2005
Discusses offices on higher education campuses, which, after housing, represent the second largest user of space. Office space is defined and space standards, exceptions, planning guidelines from the author and various institutions are described. A similar discussion follows for office service spaces and conference rooms. The NCES Room Type Codes and recommended revisions are explained. The discussion includes office space circulation, management, and policies for allotment, use, and decoration. Includes 15 references.

All-In-One: Multifunction Office Equipment.
Wiens, Janet
College Planning and Management; v8 n3 , p24,26 ; Mar 2005
Describes multifunction peripheral (MFP’s) which combine photocopy, faxing, and scanning. These devices save paper, toner, and are able to track usage in detail.

Other School Projects.
Learning By Design; n14 , p133-140 ; 2005
Describes the award-winning designs of seven projects that are not typical school buildings. These include a performing arts center, an administrative center, an alternative education center, and a school/community center. Lists of project participants, costs, specifications, plans, and photographs are included.
TO ORDER: Learning by Design; Email: lbd@strattonpublishing.com
http://www.learningbydesign.biz

Administrative Areas/Offices.
American School and University; v76 n13 , p55-57 ; Aug 2004
Presents three higher-education administrative area projects selected for the American School & University 2004 Educational Interiors Showcase. The awards were based on the jury's estimation of the projects' adaptability, innovation, humanism, appropriateness to site, sustainability, and timelessness. Building statistics, designers, and photographs are included.

Storage Solutions: A Case Study.
Anderson, Heidi V.
College Planning and Management; v7 n3 , p44,45 ; Mar 2004
Discusses the conversion of staff, student and alumni records at the University of Michigan School of Social Work.

Winning the War Against Paper and Microfilm: New Storage Solutions.
Fickes, Michael
College Planning and Management; v7 n3 , p40,42 ; Mar 2004
Discusses conversion of paper and microfilm records to electronic files to save space and enable quick retrieval. Software programs are available that can index the online records.

Other School Projects.
Learning By Design; n13 , p113-118 ; 2004
Describes the award-winning designs of five projects that are not typical school buildings. These include a performing arts center, an administrative center, a continuing education center, and early childhood facilities. A list of design and construction participants, costs, specifications, plans, and photographs are included.
TO ORDER: Learning by Design; Email: lbd@strattonpublishing.com
http://www.learningbydesign.biz

Trading Spaces: The Faculty Office in Cross-Cultural Perspective
Caesar, Terry
Academe; v90 n1 , p16-19 ; 2004
The faculty office is the most familiar of institutional workplaces. In this article the author, having taught in five countries other than the United States describes how faculty offices are configured and outfitted in other countries. How these spaces are organized says much about who teachers are, the work ethic in other countries, and how highly faculty members are regarded in other cultures. The difference between the class room, and the office is also discussed.

Office Space.
College Planning and Management; v6 n11 , p36-37 ; Nov 2003
Describes new administrative space created within historically sensitive structures at Massachusetts Institute of Technology and Wheelock College.

Administrative Areas/Offices.
American School and University; v75 n12 , p70-72 ; Aug 2003
Presents administrative areas/offices considered outstanding in a competition which judged the most outstanding learning environments at educational institutions nationwide. Jurors spent 2 days reviewing projects, focusing on concepts and ideas that made them exceptional. For each citation, the article offers information on the firm, client, total area, total cost, total cost/square foot, cost of project entry category, cost/square foot of project entry category, and completion date.

Toward a Grander Central.
Ezarik, Melissa
District Administration; v39 n8 ; Aug 2003
Describes the experiences of two school districts in funding, gaining support for, and building new central office facilities.

Central-Office Real Estate.
Pardini, Priscilla
The School Administrator; v60 n7 , p20-26 ; Aug 2003
Describes how to upgrade a school district's central-office facilities without incurring taxpayer enmity. Includes case studies from Harford County, Maryland; Orange and Broward Counties, Florida; South Milwaukee, Wisconsin; Mt. Baker, Washington; Chicago, Illinois; and Rochester, New Hampshire.
TO ORDER: American Association of School Administrators, 801 N. Quincy St., Ste. 700, Arlington, VA 22203-1730; Tel: 703-875-0745; Email: magazine@aasa.org
http://www.aasa.org/SchoolAdministrator.aspx

Seats of Productivity.
Kennedy, Mike
American School and University; v75 n8 , p36-41 ; Apr 2003
Discusses key factors to consider when selecting furniture for offices and other administrative areas, including flexibility, ergonomics, aesthetics, and cost. Includes a sidebar on dealing with bulky wiring at computer workstations.

School District Saves $200,000 With Permanent Modular Construction.
Crawford, Douglas
Modular Construction; Jan 2003
Case study of building a district office for the administrators of School District 30 in Northbrook, Illinois, using the fast track techniques of modular construction to create their new headquarters, while saving money.

Building Blueprints: Lyons Pride.
College Planning and Management; v4 n12 , p26-27 ; Dec 2001
Describes the upgraded design of Canisius College's Lyons Hall, Buffalo, New York, from an academic building to a more inclusive facility containing necessary administrative functions. Before and after photos are included.

Office Supply
Teacher Magazine; v13 n2 , p11 ; Oct 2001
Describes an initiative to outfit New York City's 1,100 schools with teacher workstations. This is part of a growing national movement to upgrade, or, in some cases, introduce teacher work spaces in schools. Discusses the reluctance of some teachers to leave their home classrooms and cart their belongings to separate offices.

Common Sense Planning: A Lesson in Space Planning and One-Stop Shopping
Sauer, Jennifer M.; Peterson, Herbert C.
Business Officer; v35 n2 , p24-26 ; Aug 2001
Describes efforts at the University of Richmond to streamline services for students, resulting in the renovation of space to include the offices of undergraduate admissions, financial aid, registrar, and bursar. The "one-stop shopping" approach has been praised by staff and students alike.

Facility Departments Need Facilities, Too!
Fickes, Michael
College Planning and Management; v4 n7 , p16,18,20-21 ; Jul 2001
Discusses what three college facility directors did to solve their departmental space problems by watching for opportunities to acquire and tailor new office and shop areas, identifying possibilities, and carefully timing their requests for approval. Facility department descriptions are included.

The School Office: An Overview.
Hudson, Randy
School Planning and Management; v39 n11 , p48-49 ; Nov 2000
Presents an overview of the fundamental principles of school office design that remain constant despite changes in building technologies, and technological and spatial flexibility. Principles discussed include the school office and traffic patterns, security, and visitor reception requirements.

All at the Push of a Button.
Rittner-Heir, Robbin M.
School Planning and Management; v39 n7 , p51-53 ; Jul 2000
Discusses the benefits of using multi-function copying machines for saving space and increasing efficiency in school offices. The capabilities of these systems and cost considerations are addressed.

Reserving Space.
Greischar, Kevin
American School and University; v71 n9 , p36,38 ; May 1999
Presents the criteria schools can use to evaluate furniture and casework in K-12 educational spaces. Tips include keeping furniture or casework flexible in its placement, making color schemes simple, and trying to eliminate too much built-in casework for administrative stations and offices.

Consider Workplace Needs When Purchasing Office Furniture.
Burton, Bob
College Planning and Management; v2 n1 , p60-61 ; Jan 1999
Discusses how to consider workplace needs when buying furniture. Stresses the importance of planning, tying the furniture purchasing into the strategic business, considering alternatives to furniture ownership, evaluating employee health and safety, and understanding any added value in buying from a specific dealer/manufacturer.

Critical Elements in New School Planning
Stevenson, Kenneth R.
School Business Affairs; v64 n12 , p3-7 ; Dec 1998
It is critical that school facility planning and design include auxiliary spaces that uphold the primary instructional program. This article identifies major support elements (storage, hallways, cafeteria, library/media center, administrative and guidance offices, and outdoor facilities) to be incorporated and discusses how to make these components more functional.

Five Ways To Create More Productive Front Office Space.
American Society of Interior Designers
School Planning and Management; v37 n11 , p38-39 ; Nov 1998
Presents survey results on how furniture and interior design can affect school district staff's productivity. Productivity experts highlight five key factors for creating and maintaining productive and efficient offices.

The University Faculty Office as an Environment.
Farrenkopf, Toni; Roth, Vicki
Environment and Behavior; v21 n4 , 467-477 ; Dec 1980
A post-occupancy evaluation of faculty offices was conducted at two universities. A stratified sample of faculty were surveyed via interview/questionnaire batteries, including an eight-item rank-order list of user priorities in built environments. One-third of faculty members' office activities were found to entail face-to-face social interaction. Consequently, faculty emphasized their need to be located close to classes, labs, colleagues, and resources, and their needs for privacy and space. These variables, with the addition of windows, affected user satisfaction. Three-quarters of the faculty were found to have had no choice regarding office assignment. Choice correlated with better environmental conditions and with satisfaction. [Author's abstract]
TO ORDER: http://eab.sagepub.com/cgi/content/abstract/12/4/467


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